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Evo-ERP and DBA Classic >> Suggestions for Updates >> Aborting a posting to the GL on error
http://www.istechforum.com/YaBB.pl?num=1169060695

Message started by kkmfg on 01/17/07 at 11:04:55

Title: Aborting a posting to the GL on error
Post by kkmfg on 01/17/07 at 11:04:55

Ok, this one is a LOT more annoying and damaging than my last suggestion so I really hope this is fixed:

If you have something setup wrong in the GL setup so that somehow something gets posted to an invalid account it will pop up a message box that says the account is invalid and it will post to the GL clearing account. Well, the only button is OK and if you press it you might as well have put a revolver with 4 out of 6 bullets to your head and press the trigger. Who knows what will happen after that? Why on Earth is there no option to say 'Forget it then, don't screw everything up!'

I say this because today I tried to receive a PO for some laser cut blanks we needed for a WO. Well, this is the first time we've tried this (new to WO's) and an account was setup wrong. I clicked OK (what are you supposed to do instead, pray? Light the machine on fire? Shred the CAT5 cable????) and it posted the relevant entry to clearing and kept going. Sounds ok, I went to the GL batch and changed the account # back (annoying but livable). HOWEVER, it also didn't update the WO properly so now it shows the cost of the PO in the cost tally but it shows that no parts were received from outside processing even though there were. This is just plain no good. Is there a way to make the WO believe that I did instead get those parts? It factored them into the cost but didn't actually show the quatity as recieved like it should.

Title: Re: Aborting a posting to the GL on error
Post by lmk223a on 01/18/07 at 05:59:35

An abort button would be nice to have!!

I've experienced the same GL posting problem to the clearing account. It would be nice to abort or be prompted to enter a different GL number. Our problem was caused by purchasing unintentionally entering a comma in the GL field in PO-A.

Title: Re: Aborting a posting to the GL on error
Post by David Waldmann on 01/19/07 at 04:34:57

I would think that if it's a problem of entering an invalid number in PO-A the simplest thing would be to have the program verify the number, as it does in most (all?) other places.

Title: Re: Aborting a posting to the GL on error
Post by Lynn_Pantic on 01/19/07 at 07:10:44

There is no table of GL Department to validate against and even if there were, the GL Department is entered into the PO before any lines are entered so even if it is a valid department, that would not necessarily mean the account(s) associated with the PO Lines were valid for that department. Kind of a Catch-22.

But the GL Clearing account posting should have NO effect on the remaining processing other than sending the transaction in question to 99999 and requiring editing in GL-P. So I am not at all sure what kkmfg is referring to regarding the work order itself not updating. That should not happen at all. I will do some testing to see if there may be a bug.

Title: Re: Aborting a posting to the GL on error
Post by kkmfg on 01/19/07 at 10:06:06

Thanks Lynn. In fact, going to the clearing account IS all that happened. My problem with the work order was something different entirely. Still, being able to abort on errors would be very nice.

Also, the WO problem that I mentioned above was reposted to the Manufacturing forum where it belongs. If you could answer it there I'd be greatful.