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Evo-ERP and DBA Classic >> Problem Reports - Sporadic >> Payroll vacation accrual
http://www.istechforum.com/YaBB.pl?num=1236794898

Message started by cathyh on 03/11/09 at 11:08:18

Title: Payroll vacation accrual
Post by cathyh on 03/11/09 at 11:08:18

The payroll accrual date is just not advancing as described in the help file, and we can't seem to get the program to accrue correctly.

We actually went through before the last payroll and put in the up-to-date hours accrued and the next accrual date
Quote:

From the help file: The maximum date that vacation should next be accrued. This will automatically advance by either the pay period, a month or a year depending on the frequence of accrual defined.

which for that pay period was 2/28/09.
Payroll entered and processed. When we look at the employee record, the next accrual date is what we manually entered, 2/28/09, before the payroll was run, and the accrual amount is incorrect. Can't figure out WHAT it is using to calculate the accrued hours from the payroll just entered.

We need to print the accrued hours on the pay check stub. We can't do this until it is correct! How do we get there?

Title: Re: Payroll vacation accrual
Post by deburr on 03/12/09 at 09:20:08

Cathy
What was the date that you ran payroll?

Title: Re: Payroll vacation accrual
Post by cathyh on 03/12/09 at 13:00:04

The date we ran payroll (paydate) was 3/6/09. Of course we actually printed the checks on the 4th or 5th, but dated 3/6/09. The payroll ended on 2/28/09. That was the date we put in the date field for vacation accrual.

Title: Re: Payroll vacation accrual
Post by cathyh on 03/13/09 at 08:50:12

I am wondering what hours Evo uses to calculate vacation accrual-- I am hoping it is the Total hours for all pay categories for the pay period. If not this could explain why the accrual is off from what we are calculating it should be.
Second question that might be affecting this-- in the pay period for two weeks the default number of days is 10. We are using the 14th day to mark the last day in the pay period to accumulate vacation. When the date is advanced is it using the default 10 (we did not change this when we entered employees)? This would explain why it is not advancing correctly.

Please can someone who knows the program please please answer-- payroll is next week and it would be great to get this right!

Title: Re: Payroll vacation accrual
Post by deburr on 03/13/09 at 09:19:14

We accrue annually so my set up is different, but I was poking around to see if could help anyway. Where do you see the default 10 days that you mentioned? I don't see any setting in the payroll default screen other than the letters "DWSM" for daily, weekly, etc.

Title: Re: Payroll vacation accrual
Post by cathyh on 03/13/09 at 09:37:29

It was brought to my attention by another person and I thought she was saying it was in the section wherer you pick the pay period, but instead it is in PR-B Enter pay info at the bottom of the first screen and you can tab through it and change the number.

Title: Re: Payroll vacation accrual
Post by Lynn_Pantic on 03/13/09 at 18:58:37

There are 2 ways to accrue Vacation and sick time and it is defined on the employee screen. As a percentage of hours worked (P) or a fixed number of hours per time interval (H). I talked to the programmer today and this is what he told me...

If you are set to accrue based on "P" then it accrues each pay period based on hours worked and the "Next Accrual Date" is meaningless because it accrues with each payroll and doesn't check or reset the date.

If you are set to "H" then based on the settings (per pay period, month or year) it needs the date to know when to next accrue time.