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Evo-ERP and DBA Classic >> Problem Reports - Repeatable >> PO Approval $ amt with Make Froms
http://www.istechforum.com/YaBB.pl?num=1337093430

Message started by GasGiant on 05/15/12 at 07:50:30

Title: PO Approval $ amt with Make Froms
Post by GasGiant on 05/15/12 at 07:50:30

Our purchasing agent just wrote a PO worth $1095 and was able to approve it, even though her max is $999.99

The item is a Make From. Looks like the program is subtracting the value of the parts we are sending to the vendor from the total value of the PO. The Accounting dept is scratching their heads. Should that do that?

I could argue either side, but since we are not charging the vendor for the parts we are sending, and since they will not net out of the invoice, the invoice amount will be more than $999.99, which is the key in the eyes of our auditors. Therefore, I feel that Make From items should be ignored in the calculation.

Title: Re: PO Approval $ amt with Make Froms
Post by Lynn_Pantic on 05/15/12 at 15:28:10

The Make Froms do not have a dollar amount on the PO so the approval process shouldn't be taking them into account. The approval logic looks at the PO Total, not the line by line detail.

Title: Re: PO Approval $ amt with Make Froms
Post by GasGiant on 05/16/12 at 05:44:13

The PO line for the item being purchased has a total of $1095.00

The M1 PO line for the part we send to the vendor has a value of $-631.00 (cost of $6.31 time 100)

The PO nets to $464.00

Why did $6.31 pull in?

Title: Re: PO Approval $ amt with Make Froms
Post by Lynn_Pantic on 05/16/12 at 08:15:38

In normal PO entry, the M line has a $0 PO amount because it is not a cost to the vendor. Talk to whoever entered the PO.

Title: Re: PO Approval $ amt with Make Froms
Post by GasGiant on 05/16/12 at 09:14:46

She's the one who complained to me about it. I'm certain that she did not add the cost to the price field.

Title: Re: PO Approval $ amt with Make Froms
Post by Lynn_Pantic on 05/21/12 at 08:11:05

Just as a test, create a PO for a Make From and see if a price pulls in for the component. It doesn't here and if it was, I am sure I would have heard about it from many people.