lmk223a
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What I usually do is make 2 entries in Accounts Payable. In this situation, first reverse the first invoice entered in AP-C, by entering the invoice number and respond, yes, to the question - do you want to reverse this invoice. Then I enter in AP-C only the properly billed price from the first invoice which shows the incorrrect price. I.E. if I was charged $12 each instead of $10 each, I would enter the $10 price in AP-C. This ensures inventory has the proper cost. Then I make a second entry in AP-B for the $2 overcharge times quantity received. The total of these 2 entries equals the incorrectly billed invoice. When the credit memo arrives, I enter the credit memo in AP-B for the $2 overcharge. This way ensures the Vendor's Accounts Receivable can match the invoiced amount and credit memo amount on their set of books when I remit payment. The payment stub will show the total amount of the incorrect invoice (though 2 entries) and the credit memo amount.
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